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Office Manager

Administration - Novaquark - Montréal, Canada

Description

Novaquark Montréal is seeking a reliable and resourceful Office Manager to take care of our brand new studio. Working directly with the studio management team, you will be in charge of the workplace, health, security, safety, and environment to ensure our studio is the “best place to work for”. At the same time, you will be responsible to provide all the necessary logistic to support the studio operations including basic IT support. Finally, you will coordinate partnerships with various local stakeholders.

The ideal candidate is highly organized, self-motivated, and capable of managing multiple tasks at the same time while maintaining positive relationship with key stakeholders in an agile and creative manner.

Responsibilities: * Build and implement a strategy to make our studio a “best place to work for”. * Manage the workplace * Roll out appropriate processes to facilitate day-to-day operations and office management tools to efficiently monitor and report issues and progress. * In charge of Ordering/Shipping/Receiving material * Plan and implement workplace improvement projects. * Provide the “best in class” support of the studio’s needs (reception, logistics, events, travels, visitors, basic IT tasks...) * Take charge of Health, Safety, Security and Environment related programs. * Ensure the smooth and adequate flow of information within the company * Manage vendor relationships to ensure quality services are delivered in building maintenance, facilities maintenance, purchasing and supply management, business travel, catering, food services, mail services, safety & security, movers, relocation services etc.

Requirements: * 5+ years of experience in an administration management role. * In-depth understanding of office management procedures * Strong interpersonal, communication and presentation skills and the ability to deal effectively and courteously with multi tasks. * Strong organizational, project management and problem-solving skills with an analytical mind. * Bilingual * Valid driving license (class 5) * Must be sometime available for work out of normal office hours * Proactive and positive in adapting to changing environment and dealing with ambiguity. * A team player * Game, digital entertainment, or IT (software) industry background preferred * Gamer is a plus

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