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Office Manager

Administration - Novaquark - Montréal, Canada

Description

Novaquark Montréal is seeking a reliable and resourceful Office Manager to take care of our brand new studio. Working directly with the studio management team, you will be in charge of the workplace, health, security, safety, and environment to ensure our studio is the “best place to work for”. At the same time, you will be responsible to provide all the necessary logistic to support the studio operations. Finally, you will coordinate partnerships with various local stakeholders.

The ideal candidate is highly organized, self-motivated, and capable of managing multiple tasks at the same time while maintaining positive relationship with key stakeholders in an agile and creative manner.

Responsibilities:

  • Build and implement a strategy to make our studio a “best place to work for”.
  • Manage the workplace, ensuring that operations adhere to policies and regulations, including the cleaning and security teams.
  • Roll out appropriate processes to facilitate day-to-day operations and office management tools to efficiently monitor and report issues and progress.
  • Plan and implement workplace improvement projects.
  • Assist in the preparation of the annual budget and monitor costs on a regular basis.
  • Coordinate local partnerships with government, public organizations, etc.
  • Provide the “best in class” support of the studio’s needs (logistics, events, travels, visitors, etc)
  • Provide insights on emerging trends on workplace and facilities management, opportunities and risks affecting the studio.
  • Take charge of Health, Safety, Security and Environment related programs.
  • Ensure the smooth and adequate flow of information within the company to facilitate other business operations
  • Manage vendor relationships to ensure quality services are delivered in building maintenance, facilities maintenance, purchasing and supply management, business travel, catering, food services, mail services, safety & security, movers, relocation services etc.

Requirements:

  • 5+ years of experience in an administration management role.
  • In-depth understanding of office management procedures and departmental and legal policies
  • Strong organizational, project management and problem-solving skills with an analytical mind.
  • Strong interpersonal, communication and presentation skills and the ability to deal effectively and courteously with multi tasks.
  • Proactive and positive in adapting to changing environment and dealing with ambiguity.
  • A team player with leadership skills
  • Game, digital entertainment, or IT (software) industry background preferred
  • Gamer is a plus

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